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Calendar Overview

The Calendar & Availability settings let you connect your external calendar and define when clients can book time with you. These preferences act as defaults across consults and services.

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What this does

  • Calendar Connections prevent double-booking by syncing your Google or Microsoft calendar.

  • Availability Settings define when clients can request consults, and how much advance notice you require.

First-time setup

  1. Log in to https://app.caretransformation.studio.

  2. From the side navigation, go to User Settings → Calendar & Availability.

  3. Connect your calendar:

    • Click Connect Google Calendar or Connect Microsoft Calendar.

    • Sign in and allow permissions so busy times are blocked automatically.

  4. Set your availability:

    • Click on a day (e.g., Mon, Tue, etc.) to enable it.

    • Select your Start Time and End Time for that day.

    • To add more time ranges (e.g., 9–12 and 1–4), click the “+” icon and configure additional windows.

    • Leave days marked Unavailable if you don’t take consults then.

  5. Set your timezone → Confirm the correct timezone for your availability.

  6. Define booking constraints:

    • Minimum advance booking time → How much notice you require before a client can book (e.g., 4 hours).

    • Maximum advance booking time → How far into the future clients can book (e.g., 30 days).

  7. Click Save Settings.

Advanced options

  • Add multiple availability windows in a single day with the “+” icon.

  • Adjust minimum booking notice to prevent last-minute requests.

  • Limit maximum booking window so clients can’t book too far into the future.

Troubleshooting

My availability isn’t showing correctly

  • Make sure you clicked Save Settings after updating.

  • Check that your connected calendar events are marked as Busy, not Free.

Wrong timezone on bookings

  • Verify your timezone setting matches your device settings.

  • Refresh after saving.

Clients are booking too close to meetings

  • Increase the minimum advance booking time (e.g., from 4 hours to 24 hours).

Best practices

  • Keep one primary calendar connected for accurate conflict detection.

  • Use multiple time ranges (morning + afternoon) to reflect your real workday.

  • Set a reasonable booking window (e.g., 30 days) to keep your schedule predictable.

Need more help?

Contact [email protected] or join our [community link] for quick answers and tips.

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